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Details of documents are :
a) Proof of establishment of the firm or company (Any one of the documents given below)
i) Certificate of Registration issued by Registrar of companies along with memorandum of articles
ii) Registered or Notarized Partnership Deed in case applicant is a Partnership Firm.
iii) Certificate from a Chartered Accountant if applicant is a Proprietorship Firm or any other document like trade licence indicating firm as proprietorship, or
iv) GST Registration Certificate indicating status of firm as proprietorship firm
b) Proof of address of firm's premises (Any one of the document given below)
i) Registration with State Government Authority/ Trade Licences
ii) GST registration certificate.
iii) Income Tax Assessment Order
iv) Latest Property tax receipt
v) Rent agreement with last rent receipt
vi) Sale/ Lease Deed agreement.
c) Proof of Identity of the signatory
i) Aadhar based verification/ e- signature
ii) Self-certified copy of any one of following documents as identity proof of signatory on the Application:
- Aadhar Card
- Driving Licence
- PAN card
- Voter Identity card
- Passport
- Identity Certificate with photo issued by Gazetted Officer on official letterhead.
d) Map indicating location of premisesfrom nearestland mark Location map of premises from some nearest prominent landmark for each outlet, as applicable(illustrativeonly).
e) Proofin regard to annual turnover
i) Self-certified copy of GST return of previousfinancial year, or Certificate issued by a Chartered Accountant for Turnover, if firms/ Jewellers turnover is below 40 lakhs and he does not have GST Registration, or Balance sheet of Jeweller, dully certified by the CharteredAccountant.
ii) if the firm is new, an undertaking from the firm with expected turnover and assurance to submit GST return after completion of current financial year and deposit the difference as per actual turnover.
iii) In case of corporate certificate of registration if the applicant has only one single GST return than the firm may be asked to submit certificate from Chartered Accountant mentioning the turnover of each outlet.
Documents required for Renewal of Registration
Along with filled up applicationform, Self-certified copies of following documents are to be uploaded
• Proof of establishment of the firm or company
• Proof of the address of the premises
• Proof of identity of the signatory
• Map indicating location of the premisesfrom the nearest landmark
• Proof of annual turnover *
• Logo(s)/Identification Marks(s)
• Management of FirmChanges Document
* - Mandatory document
* - To be uploaded if there is any change from that declared at the time of application
Application fee of Rs 2000/-is payable with each application
Fee for Grant and Renewal of Certificate of Registration
category Annual turnover in Rupees Fee for 5 years in rupees
1 Above 100 crores- 80,000
2 Above 25 crores& up to 100 crores- 40,000
3 Above 5 crores& up to 25 crores- 15,000
4 Less than 5 crores -7,500
Documents Required
FAQS
Can people sell their old jewellery to jewelers after Hallmarking becomes mandatory?
Yes, Consumer can sell old un-hallmarked jewellery lying with them to jeweller . The jeweller may melt the jewellery and make new jewellery and get it hallmarked before reselling it.
Who needs Registration from BIS?
i) Any manufacturer, wholesaler, distributor or retailer engaged in selling precious metal articles has to mandatorily get registered with BIS. ii) The registration is thus required for:
a) Manufacturer, involved in selling hallmarked gold jewellery to wholesaler, distributor, retailer or to the end customer
b) Wholesaler, involved in selling hallmarked gold jewellery to distributor, retailer or to the end customer
c) Distributor, involved in selling hallmarked gold jewellery to wholesaler, retailer or to the end customer
d) Retailer, involved in selling hallmarked gold jewellery to the end customer
iii. It is also informed that artisans or manufacturers who are manufacturing the gold jewellery on job work basis for the Jewellers and are not directly related to sale to any of the persons in the chain such as Manufacturer, Wholesaler, Distributor and Retailer, may be exempted from registration. However, they must have supporting documents in claim to their status.
iv. Jewellers with annual turnover up to Rs 40 lakh do not fall within the purview of mandatory hallmarking. They may however get registration if they wish to sell hallmarked jewellery.
Who needs to get the jewellery Hallmarked?
In the chain of Manufacturer, Wholesaler, Distributor and Retailer, the responsibility to get the article Hallmarked is on the one who makes the first point of sale. Thus hallmarking has to be done only once in the entire chain and it has to be done by the one who has made the first sale which may be Manufacturer or Wholesaler or Distributor or Retailer.
What are the exemptions under the QCO for mandatory hallmarking?
The exemptions under mandatory hallmarking order are as follows:-
(a) any article meant for export, which conforms to any specification required by the foreign buyer;
(b) an article with weight less than two grams;
(c) an article which is in course of consignment from outside India to an assaying and hallmarking centre in India recognised as per the Bureau of Indian Standards (Hallmarking) Regulations, 2018, for hallmarking;
(d) any article which is intended to be used for medical, dental, veterinary, scientific or industrial purposes
(e) any article of gold thread;
(f) any manufactured article which is not substantially complete, and which is intended for further manufacture; (g) gold bullion in any shape of bar, plate, sheet, foil, rod, wire, strip, tube or coin.
(h) Export and re-import of jewellery as per Trade policy of Government of India.
(i) Jewellery for International Exhibitions. (j) Jewellery for domestic Business-to -Business exhibitions, approved by Government. agency (k) Special categories of jewellery -Kundan, Polki and Jadaau.
(l) Jewellers with the annual turnover of upto Rs.40 lakh per annum(m) Gold watch and fountain pen.
Is the mandatory hallmarking order applicable to gold bullion and coins also?
No, the order is applicable for gold jewellery and artefacts only. Gold bullion/coins of 999/995 fineness are permitted to be hallmarked by BIS approved Refinery/Mints (39 licensed refineries are in operation at present as on 01 Jan 2021).The list of BIS licensed Refineries/Mints is available at BIS website www.bis.gov.in under the hallmarking tab
What will happen to the jewellery for import?
The jewellery may be imported in India and can be sold by registered jeweller after it is assayed and hallmarked by a BIS recognised hallmarking centre.
What is the process of complaint registration in BIS?
BIS follows a well-established complaint redressal procedure. Complaints are recorded centrally at Complaints Management and Enforcement Department. Complaints can be made both offline and online. Online complaint can be made through BIS mobile app BIS CARE or by use of online complaint registration portal on www.bis.gov.in or by sending a mail to complaints[at]bis[dot]gov[dot]in . Personally contacting/writing to Public Grievance officer of the nearest Regional/ Branch office of BIS or directly to the Head (Complaints Management and Enforcement Department). On receipt of the complaint it is investigated and further actions taken for its redressal.
What are the provision of compensation to the consumer for any shortfall in purity of hallmarked articles?
As per section 49 of BIS Rules, 2018, in case of precious metal article not conforming to the relevant standards, such compensation to the buyer/customer shall be two times the amount of difference calculated on the basis of shortage of purity for the weight of such article sold and the testing charges
What are the provision of compensation to the consumer for any shortfall in purity of hallmarked articles?
As per section 49 of BIS Rules, 2018, in case of precious metal article not conforming to the relevant standards, such compensation to the buyer/customer shall be two times the amount of difference calculated on the basis of shortage of purity for the weight of such article sold and the testing charges
What are the provision of penalty for misuse of hallmark as per BIS Act, 2016?
As per section 29 of BIS Act, 2016, any person who contravenes the provisions of sub-sections (6) or (8) of section 14 or section 15 shall be punishable with imprisonment for a term which may extend to one year or fine which shall not be less than one lakh rupees, but may extend up to five times the value of goods or articles produced or sold or offered to be sold or affixed or applied with a Standard Mark including Hallmark, or with both.
Who is responsible for penal action in case of failure of hallmarked sample?
Among Manufacturer, Wholeseller, Distributor and Retailer the one who has got the article hallmarked is responsible for penal action in case of failure of hallmarked sample. Also the Assaying and hallmarking centre who has hallmarked the article is equally responsible for penal action in case of failure of hallmarked sample
The new Assaying & Hallmarking system helps to prevent fake or fraudulent Hallmarking in the following ways:?
A provision is made in the portal to record the date and time during which the activities of Assaying and Hallmarking have been carried out. This will help in real time monitoring of the activities at Assaying and Hallmarking Centres. The time stamp of each activity at AHC can be used to calculate the total time taken for the completion of the entire process, starting with receipt of jewellery in the portal to dispatch of the hallmarked jewellery. This will provide a clear picture of whether the Assaying process was genuinely carried out before laser marking or not.ii) The digital solution is also equipped with a provision to verify the authenticity of the hallmarked jewellery by the introduction of a six digit alphanumeric HUID code which shall be laser marked on the jewellery. This HUID code is unique and will be helpful in identifying the Jeweller who has got the article hallmarked or A&H Centre who has hallmarked the article. Thus the provision of HUID will help to monitor both the AHC as well as the manufacturer who has hallmarked the article.
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